Asst Dir, Benefits

About this Position Posting Detail Information Position Number SE1973.
00000 Position Title Asst Dir, Benefits Job Type Staff FT/PT Full-Time Employee Class Description Staff exempt General Position Description Under the supervision of the Director, Benefits, provides leadership for the planning, development, and oversight of the technical and administrative activities of the department.
Engages with the ODHR leadership team to develop benefits and retirement initiatives and strategies in support of the College’s comprehensive strategic plan.
Partners with leadership to create and communicate benefits and retirement programs and recommends new processes or improvements to current processes to enhance efficacy of such programs.
Maintains and applies knowledge of current and future benefits laws and regulations, including ACA, Section 125, HIPAA and COBRA.
Exercises discretion and independent judgment with respect to matters of significance daily.
Flexible Work Arrangement Grade 1624 Exemption Status Exempt Posting Number S2149P HOME CAMPUS Orlando, FL 32811 - West Campus If multiple locations, what are the other locations: Orlando, FL 32811 - West Campus Proposed Work Schedule (Please note hours subject to change based on business needs) Monday – Friday (8AM – 5PM).
Subject to change based on business needs.
Number of Vacancies 1 Posting Start Date 10/25/2023 Posting End Date Open Until Filled Yes Quicklink for Posting https://valenciacollege.
peopleadmin.
com/postings/33114 Posting Detail Information Temporary Position (Temp or Grant Funded) Details n/a.
Salary Range $48,676 - $69,364 Essential Job Functions Description of Job Function 1.
Serves as a first line of leadership for articulating and implementing benefits practices aligned with the College’s total rewards philosophy.
Acts as a consultant to employees and colleagues with questions and/or concerns regarding compliance with policies, procedures, and processes related to benefits and retirement programs.
Description of Job Function 2.
Assists the Director, Benefits with designing, implementing, and managing the employee health, dental, and life insurance programs, flexible benefits program, insurance for retirees, wellness initiatives, and retirement programs to meet short term and long-term strategic initiatives.
Description of Job Function 3.
Collaborates with ODHR leadership in the research, design, and planning of college-wide benefits and retirement strategies and philosophy.
Engages in the review and update of all benefits and retirement activities such as benefits enrollment and changes, communications, education, etc.
Provides guidance to meet the individual needs of a diverse group of employees.
Description of Job Function 4.
In collaboration with the department leaders, provides direction for the Benefits team to collaborate with other ODHR colleagues in meeting all business objectives and assigned project goals for the department.
Represents the department leadership as a subject matter expert in appropriate meetings and forums.
Description of Job Function 5.
Hires and supervises assigned department staff.
Guides, evaluates, and distributes work; coordinates schedules; provides input into the annual performance development process; conducts training; and ensures compliance with applicable rules, laws, and guidelines.
Description of Job Function 6.
Serves as a subject manner expert in all technical aspects related to benefits in the benefits administration platform and Human Resource Information Systems (HRIS).
Audits existing system practices and data on an ongoing basis, identifies inaccuracies/system inefficiencies, and recommends potential solutions.
Tests new processes for implementation and collaborates with Human Resource Information Systems & Analytics HRISA team and leadership to implement recommendations.
Description of Job Function 7.
Manages all benefits system activities; collaborates with HRISA team and department leadership to establish and maintain all College benefits and related structures in the benefits administration platform and HRIS, including but not limited to insurance rate tables and benefit and deduction codes.
Description of Job Function 8.
Oversees the annual open enrollment process and evaluates steps involved to ensure process and data accuracy.
Creates annual documentation, updates the open enrollment procedures as needed, and trains all department personnel on both HRISA and internal controls associated with such procedures.
Description of Job Function 9.
Consults with other ODHR departments such as Employee Experience, Employee Records and Services, Payroll Services, and Talent Acquisition on special projects, processing, troubleshooting, and resolving any issues that may impact benefits and retirement programs.
Description of Job Function 10.
Assists the Director, Benefits with the management of vendor relationships.
Acts as liaison for employees, the Benefits department, and third-party administrators for benefits administration and resolution of issues related to employee benefits and retirement programs.
Description of Job Function 11.
Creates ad hoc and pre-established reports and provides data and analytics to inform decision making for department and senior leadership.
Makes recommendations on report creation and tracking for benefits modules in the HRISA and benefits administration platform.
Description of Job Function 12.
Reviews monthly billing reconciliation for accuracy and reconciles discrepancies.
Communicates with carriers and benefits partners regarding any outstanding or incorrect items ensuring resolution occurs.
Partners with Finance regarding benefits reconciliation matters.
Description of Job Function 13.
Develops and facilitates communication and education initiatives regarding benefit and retirement programs, including open enrollment, onboarding and exiting of employees, and composition of written employee communication resources and tools.
Description of Job Function 14.
Ensures benefits and retirement plans are administered in compliance with applicable federal, state, and local laws and plan guidelines.
Manages Affordable Care Act (ACA) administration, compliance, reporting, and mandatory filings.
Maintains and applies knowledge of current and future benefits laws and regulations, including ACA, Section 125, HIPAA and COBRA, in daily work.
Description of Job Function 15.
Conducts internal equity and external market competitiveness reviews of programs to ensure the college is attracting and retaining top talent.
Uses published or conducts ad hoc surveys to obtain and analyze benefits programs.
Monitors industry trends and best practices to ensure competitive and cost-effective benefits offerings.
Description of Job Function 16.
Performs other related duties as assigned.
Qualifications Drivers License Requirement Drivers License Requirement Not Applicable Required Qualifications Required Minimum Education Bachelor’s Degree from a regionally accredited institution, or any equivalent combination of related education, training, and/or experience which provides the required knowledge, skills, and abilities to perform the essential functions.
Required Field of Study Other Required Qualifications Two (2) years of progressively responsible experience in benefits, total rewards, HR operations or related field, to include managing employee benefits, health insurance, flexible benefits programs, retirement plans, and COBRA administration; performing advanced data analysis and reporting in Excel; and utilizing human resource information systems.
Required License/Certification Preferred Qualifications Preferred Education & Field of Study Human resources, business administration, or related field or equivalent combination of education and relevant work experience.
Preferred Type of Experience Experience in a higher education or non-profit setting, particularly with higher education human resources information systems.
Experience with benefit administration platforms.
Experience working in a complex, matrixed environment providing consulting at all organizational levels.
Preferred Licenses/Certification SHRM-CP, SHRM-SCP, PHR, SPHR, CBP, CCP and/or CEBS certification Knowledge, Skills and Abilities Knowledge, Skills and Abilities 1.
Knowledge of the principles and practices of the human resource function and related laws.
2.
Knowledge of benefits and retirement administration methods, practices, and techniques as well as an in-depth knowledge of analysis and reporting techniques.
3.
Ability to effectively collect, analyze, evaluate, and prepare benefits related statistical and market-based data.
4.
Ability to effectively communicate interpersonally, orally, and in writing with employees at all levels of the organization.
5.
Ability to make effective decisions and recommendations based on benefits policy and practices and when appropriate, to elevate decisions to supervisor.
6.
Strong consulting, advisory and influencing skills, with the ability to build and manage relationships and set clear expectations with key business partners.
7.
Excellent research and quantitative business skills.
8.
Ability to adhere to strict deadlines on a continuing basis and function effectively under heavy workloads during peak periods.
9.
Ability to work collaboratively to address and resolve difficult and sensitive situations.
10.
Ability to develop and implement action plans to address unique and unusual benefits issues.
11.
Advanced skill in the use of Excel, including but not limited to pivot tables, v-lookups, and formula creation.
12.
Skill in the use of personal computers and general office software, including database programs and advanced spreadsheets applications.
13.
Ability to handle multiple priorities and confidential assignments, organize work, and function independently.
14.
Demonstrated ability to promote and maintain effective working relationships.
15.
Demonstrated ability to take initiative and to work with minimal supervision.
Working Conditions General Working Conditions This job primarily operates in a professional office environment.
The employee will routinely operate standard office equipment including but not limited to computers, keyboards, mouse, phones, photocopiers, printers, scanners, filing cabinets and fax machines.
While performing the duties of this job, the noise level in the work environment is usually quiet to moderate.
Typical physical competencies include but are not limited to frequently remaining stationary, moving, reaching, positioning self and occasionally ascending/descending, lifting/moving objects weighing between 5-15 pounds.
This job also entails frequently communicating, discerning and exchanging information, detecting and perceiving objects up close, at a distance, and the ability to adjust focus.
Cognitive abilities include but are not limited to frequently using discretion, judgment, reasoning, memory, learning, maintaining confidentiality, comprehension, problem solving, and decision-making.
The typical work environment, physical and cognitive demands listed above are representative of those that must be met by an employee to successfully perform the essential functions of this job.
The College has a process to identify and make available reasonable accommodations to enable individuals with disabilities to perform the essential functions.
Job specific working conditions This position has a reasonably medium to high access to protected health information and is required to participate in training relative to the handling of protected health information.
This position has a reasonably medium to high access to other privileged and private College information and regarded to a higher level of confidentiality.